Terms of service

Last Updated: June 8, 2025

1. Agreement to Terms

By accessing or using Podcast Studio X services ("Services"), you ("Client," "you," or "your") agree to be bound by these Terms of Service ("Terms"). If you are entering into this agreement on behalf of a company or other legal entity, you represent that you have the authority to bind such entity to these Terms.

If you do not agree to these Terms, do not use our Services.

2. Description of Services

Podcast Studio X provides comprehensive podcast production services including:

Launch Phase Services (4-6 weeks)

  • Podcast ideation and naming

  • Show description and SEO strategy development

  • Custom artwork design

  • Social media channel setup (if needed)

  • Equipment recommendations and technical evaluations

  • RSS feed and YouTube channel setup

  • Custom podcast website creation (included at no additional charge)

  • Intro motion graphics creation

  • Licensed music sourcing and licensing

  • Launch strategy development

Ongoing Production Services

Pre-Production:

  • Guest management and ideal guest list building

  • Guest booking and coordination

  • Scheduling coordination

  • Pre-show preparation including questions, prep documents, guest research, and interview notes

Production:

  • Complete audio/video production

  • Professional editing, mixing, and mastering

  • Sound and video optimization

Post-Production:

  • Human-edited transcripts for every episode

  • Professional show notes creation

  • Custom graphics and thumbnails

  • 5-10 promotional clips per episode

Publishing & Syndication:

  • Distribution across podcast platforms with show notes and graphics

  • YouTube publishing with SEO optimization

  • Episode publishing to custom website with graphics, SEO, and transcripts

  • Show note link management

Promotion & Engagement:

  • Complete SEO package for YouTube, podcast apps, and website

  • YouTube Shorts publishing (5-10 clips per episode)

  • Guest notification when episodes go live

  • Bi-weekly strategy and feedback calls

Add-On Services (Optional)

  • Multi-platform clip publishing (LinkedIn, TikTok, Instagram, Reddit, Twitter, Pinterest)

  • Newsletter management and list building

  • Targeted advertising campaigns

  • Premium blog content creation and cross-promotion

3. Subscription Plans and Pricing

Production Plans

  • 1 Episode/Month: $1,500/month

  • 2 Episodes/Month: $3,000/month

  • 3 Episodes/Month: $4,500/month

  • 4 Episodes/Month: $6,000/month

Billing Terms

  • All services operate on three-month production cycles with auto-recurring billing

  • Payment is due at the beginning of each three-month cycle

  • Payments are processed automatically via Stripe

  • We accept credit cards and ACH/direct deposit only

  • All prices are in USD and exclusive of applicable taxes

Minimum Commitment

  • The subscription fee applies to the full three-month cycle regardless of actual production volume

  • Unused episodes within any month cannot be rolled over to subsequent months

  • No refunds for unused episodes or partial months

4. Payment Terms

Automatic Billing

  • Your payment method will be automatically charged at the start of each three-month cycle

  • You authorize us to charge your payment method for all fees incurred

  • If automatic payment fails, we will attempt to collect payment and may suspend services

Late Payments

  • Services may be suspended for non-payment

  • A $50 late fee may be applied to overdue accounts

  • Account reactivation requires payment of all outstanding balances plus any applicable fees

Price Changes

  • We reserve the right to modify pricing with 60 days' written notice

  • Price changes will take effect at your next billing cycle

  • Continued use of Services after price changes constitutes acceptance

5. Cancellation and Termination

Client Cancellation

  • To cancel, you must provide written notice at least 30 days before the start of your next three-month cycle

  • Notice must be sent to nathaniel@podcaststudiox.com with subject line "Cancellation Request"

  • Cancellation is effective at the end of your current paid cycle

  • No refunds for the current cycle or unused episodes

Termination by Podcast Studio X

We may terminate your account immediately if you:

  • Breach these Terms

  • Fail to pay fees when due

  • Use Services for illegal or harmful purposes

  • Violate our content policies

  • Engage in abusive behavior toward our team

Effect of Termination

  • Access to Services ends immediately upon termination

  • You remain responsible for all charges incurred through termination date

  • We will provide final deliverables for completed work

  • Your custom website may be deactivated unless separately maintained

6. Content and Intellectual Property

Your Content

  • You retain ownership of all content you provide (audio, video, ideas, materials)

  • You grant us a license to use your content solely to provide Services

  • You represent that you own or have rights to all content provided

  • You are responsible for obtaining necessary releases from guests and participants

Our Work Product

  • You own the final podcast episodes, graphics, and materials we create for you

  • We retain rights to our production processes, templates, and methodologies

  • Website design and custom elements become your property upon full payment

  • We may use non-confidential aspects of our work as portfolio examples

Licensed Materials

  • Music and other licensed content remains subject to original licensing terms

  • We secure appropriate licenses for materials used in your podcast

  • You must comply with all licensing restrictions and terms

7. Client Responsibilities

Content and Materials

  • Provide necessary content, materials, and information in a timely manner

  • Ensure all provided content is legal, accurate, and non-infringing

  • Obtain necessary permissions, releases, and clearances

  • Review and approve deliverables within reasonable timeframes

Communication and Scheduling

  • Participate in scheduled calls and meetings

  • Respond to requests for information within 5 business days

  • Maintain current contact information

  • Provide reasonable notice for scheduling changes

Equipment and Technical Requirements

  • Maintain recommended recording equipment in good working condition

  • Ensure adequate internet connectivity for remote recording

  • Follow our technical guidelines for audio/video quality

8. Service Standards and Limitations

Delivery Timeframes

  • Launch phase: 4-6 weeks from project initiation

  • Episode production: 5-7 business days from receipt of raw recording

  • Rush delivery may be available for additional fees

Quality Standards

  • We deliver professional-quality work meeting industry standards

  • Unlimited revisions for major errors or deviations from specifications

  • Minor preference changes may incur additional fees after initial delivery

Service Limitations

  • We do not provide recording services (you handle the talking)

  • Guest booking success depends on your industry and target guests

  • SEO results are not guaranteed and depend on various factors

  • Social media and advertising performance varies based on content and market factors

9. Warranties and Disclaimers

Limited Warranty

  • We warrant that Services will be performed in a professional manner

  • We will re-perform Services that materially fail to meet specifications

  • This warranty is limited to re-performance of deficient Services

Disclaimer

  • Services are provided "as is" without other warranties

  • We disclaim all warranties of merchantability, fitness for purpose, and non-infringement

  • We do not guarantee specific results, rankings, or performance metrics

  • External platform policies and algorithms are beyond our control

10. Limitation of Liability

Liability Cap

  • Our total liability for any claim is limited to the fees paid by you in the three months preceding the claim

  • This limitation applies regardless of the theory of liability

Excluded Damages

  • We are not liable for indirect, incidental, special, consequential, or punitive damages

  • This includes lost profits, business interruption, or loss of data

  • These exclusions apply even if we have been advised of the possibility of such damages

11. Indemnification

You agree to indemnify and hold us harmless from claims arising from:

  • Your breach of these Terms

  • Your use of Services

  • Content you provide to us

  • Your violation of any third-party rights

  • Your violation of applicable laws

12. Confidentiality

Mutual Confidentiality

  • Both parties will protect confidential information disclosed during the relationship

  • Confidential information includes business strategies, unreleased content, and proprietary processes

  • This obligation survives termination of Services

Public Use

  • We may publicly identify you as a client unless you object in writing

  • We may use non-confidential aspects of our work in marketing materials

  • Specific content and strategies remain confidential unless you consent to disclosure

13. Force Majeure

We are not liable for delays or failures due to circumstances beyond our reasonable control, including:

  • Natural disasters or extreme weather

  • Government actions or regulations

  • Internet or technology outages

  • Labor disputes or shortages

  • Pandemic or health emergencies

14. Dispute Resolution

Informal Resolution

  • Disputes should first be addressed through direct communication

  • Contact nathaniel@podcaststudiox.com to initiate resolution discussions

  • We will attempt good faith resolution within 30 days

Binding Arbitration

  • Unresolved disputes will be settled through binding arbitration

  • Arbitration will be conducted under American Arbitration Association rules

  • Arbitration location will be mutually agreed upon or determined by arbitrator

  • Each party bears their own costs unless otherwise awarded

Class Action Waiver

  • You waive the right to participate in class actions or representative proceedings

  • Claims must be brought individually

15. General Provisions

Governing Law

These Terms are governed by the laws of [Your State], without regard to conflict of law principles.

Severability

If any provision is found unenforceable, the remainder of these Terms remains in full effect.

Entire Agreement

These Terms, along with our Privacy Policy, constitute the entire agreement between the parties.

Modifications

We may modify these Terms with 30 days' notice. Continued use constitutes acceptance of modifications.

Assignment

You may not assign these Terms without our written consent. We may assign our rights and obligations.

Survival

Provisions regarding payment, intellectual property, confidentiality, indemnification, and limitation of liability survive termination.

16. Contact Information

For questions about these Terms:

Email: nathaniel@podcaststudiox.com
Subject Line: Terms of Service Inquiry

For legal notices: Email: nathaniel@podcaststudiox.com
Subject Line: Legal Notice

By using Podcast Studio X services, you acknowledge that you have read, understood, and agree to be bound by these Terms of Service.